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Solution

WhatsApp groups,
that behave like a system

Every group becomes searchable, summarised and translated — and the signals that matter reach the people who need them, in the language they speak.

Book a 30-min walkthrough
  • Auto-translated FI → EN · inline reply
  • Group summarised Today · decisions · risks
  • Answer found Across months of groups

The problem

An operations team lives in dozens of active WhatsApp groups. Decisions disappear into noise, new joiners have no way to catch up, multilingual teams misunderstand each other daily — and people miss the one message that mattered because they muted notifications a year ago.

The information is there. The structure is missing. Workflow Intelligence adds that structure on top of the groups — nothing about how people talk changes.

How it works

One buried decision,
traced end to end.

A team talks through whatever is closest to hand — a group chat, a voice note, a photo, a call. All four arrive the same way, and nothing below is retyped or chased by a human.

Source

  1. 01 Capture
  2. 02 Understand
  3. 03 Structure
  4. 04 Route
  5. 05 Measure
WhatsApp · Ops group · NORDIC-OPS MSG_0830 · 08:30

Four ways in, one queue Read without anyone opening it Extracted into your own fields Delivered to systems you already run Nobody chased the update

  • Group chat
  • Voice note
  • Photo
  • Inbound call
Discussion in an operations WhatsApp group
«päätettiin eilen: toimitus siirtyy viikolla — kuka hoitaa asiakkaan infon?»

Delivery moved a week — decided yesterday evening, NORDIC-OPS. Summary captures the decision; the open owner question is routed.

group
NORDIC-OPS
decision
delivery +1w
owner
unassigned
summary
daily · 08:30
evidence
MSG_0830
language
FI → EN
  • Summary daily · decisions
  • Translate EN · inline
  • Route owner ping · sent
  • + whatever else owns this record

Message to summary 32s

Any of the four openings above ends in the same five steps. Field names are your existing schema and the destinations are your existing systems — nothing changes for the team except what happens after the message. The trace above is illustrative.

Who this is built for

Built for the people
who keep operations moving.

What each role stops doing, and what takes its place.

Role

Today

With Workflow Intelligence

Operations Leaders Decisions visible upward

Today

What leadership sees is a fraction of what was decided.

With Workflow Intelligence

Daily summaries surface decisions, blockers and risks.

Programme Managers Catch-up in minutes

Today

Coming back from leave means scrolling for hours.

With Workflow Intelligence

On-demand briefings per group, project or topic.

Multilingual Teams Everyone reads their language

Today

Cross-language teams misunderstand each other daily.

With Workflow Intelligence

Write in yours, read in theirs — inline, in real time.

Distributed Organisations One searchable memory

Today

Institutional knowledge trapped in scroll history.

With Workflow Intelligence

Months of group activity, queryable in plain language.

Founders & Execs The signal finds you

Today

The one message that mattered was muted.

With Workflow Intelligence

Critical signals routed to you regardless of group.

New Joiners Briefed on day one

Today

No way to catch up on a year of context.

With Workflow Intelligence

Instant briefing: who said what and what was decided.

Use cases

Real scenarios
in this industry.

  • Group summaries

    Daily summaries of what was decided, what is blocked and what needs attention — per group.

  • Cross-language teams

    Real-time translation across messages and summaries — read in your language, write in yours.

  • Smart search

    Ask natural-language questions across all groups and get sourced answers in seconds.

  • Decision tracking

    Every decision captured with who, what, when and source message — never lost again.

  • New-joiner onboarding

    Instant briefings: «what is this team working on?» produced from group history.

  • Signal routing

    Critical messages auto-flagged to the right person regardless of which group they are in.

Outcomes

Group chat stops being write-only.

  1. one summary instead of 40 chats
  2. decisions & risks read
  3. question answered by search
  4. day one new joiner fully briefed

With Workflow Intelligence over the groups, months of conversation become something you can search, summarise and translate: decisions stop dissolving into scroll, and the person who needs the signal gets it in their own language.

Book a 30-min walkthrough

Integrations

Plugs into the systems your company already runs

Signals land where the rest of the company works.

Where signals land

  • Microsoft Teams
  • Slack
  • Email

Knowledge & custom

  • Notion
  • Confluence
  • Custom search / API

Frequently asked

Common questions

Does it read every message?
Only the groups you explicitly enrol. Personal chats are never included. Members of enrolled groups are notified per WhatsApp Business policy.
Which languages are supported?
Workflow Intelligence supports transcription, translation and summarisation across languages, including EU, Asian and MENA ones.
Is search private and secure?
Yes. Each tenant has isolated indexing, role-based access and full audit logs. We never use your data to train shared models.
Where do summaries and signals go?
Wherever your company works: WhatsApp itself, Microsoft Teams, Slack, email — or Notion, Confluence and custom systems via API.
Does the team need a new app?
No. Teams keep talking in the groups they already use — search, summaries and translation run on top.
How long does deployment take?
A pilot on one set of groups typically runs in 2 weeks. Full rollout is usually 4–8 weeks depending on integration depth.

Make your groups searchable

A 30-minute working session on your own WhatsApp groups: we enrol one set of groups and turn on search, summaries and translation.

Book a Demo
  • Only groups you enrol
  • EU data residency
  • GDPR-aligned
  • Multilingual

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