Book a Demo
Book a Demo

Choose language

Select your preferred language for the site.

By continuing you agree to our Terms and Privacy Policy .

Couldn't reach the assistant

Open the page

Assembled from this site's own content, so an answer can be incomplete. The buttons open the pages behind it.

Solution

Operational reports,
that write themselves

Workflow Intelligence reads what really happened across your WhatsApp groups and produces structured daily, weekly and monthly reports — branded, accurate and ready to send.

Book a 30-min walkthrough
  • Voice → site fact Transcribed · structured
  • Daily report generated PDF · EN/FI · sent 18:00
  • Sourced answer What happened on site B?

The problem

Operational reporting is the most expensive ritual in most companies. Site managers, supervisors, account managers and team leads spend an hour every evening rewriting the day in a Word document. By the time leadership reads it, it's already wrong.

The information is there. The structure is missing. Workflow Intelligence adds that structure on top of the groups where the day actually happened.

How it works

One site update,
traced end to end.

A site talks through whatever is closest to hand — a photo, a voice note, a group chat, a call. All four arrive the same way, and nothing below is retyped or chased by a human.

Source

  1. 01 Capture
  2. 02 Understand
  3. 03 Structure
  4. 04 Route
  5. 05 Measure
WhatsApp · Site manager · BL-07 IMG_1738 · 17:38

Four ways in, one queue Read without anyone opening it Extracted into your own fields Delivered to systems you already run Nobody chased the update

  • Site photo
  • Voice note
  • Group chat
  • Inbound call
Photo sent to the site WhatsApp group
«runko valmis lohkossa B, huomenna aloitetaan vesikatto — kuvat ohessa»

Frame complete in block B — roofing starts tomorrow. Facts filed to the daily report; the 18:00 PDF is on time.

site
BL-07 · blk B
fact
frame complete
report
daily · #214
photos
4 attached
evidence
IMG_1738
schedule
roofing · tue
  • Report PDF · 18:00
  • Power BI KPIs · refreshed
  • Stakeholders sent · email + WA
  • + whatever else owns this record

Update to report line 35s

Any of the four openings above ends in the same five steps. Field names are your existing schema and the destinations are your existing systems — nothing changes for the team except what happens after the message. The trace above is illustrative.

Who this is built for

Built for the people
who keep operations moving.

What each role stops doing, and what takes its place.

Role

Today

With Workflow Intelligence

Operations Leaders The ops pack builds itself

Today

Weekly ops pack consumes days every week.

With Workflow Intelligence

Reports build themselves from real field activity.

Project Managers Evenings back

Today

Daily reports rewritten from WhatsApp every night.

With Workflow Intelligence

PDFs auto-generated and sent at 18:00 sharp.

Field Supervisors Back to the field

Today

Reporting eats into supervision time on site.

With Workflow Intelligence

Voice notes become structured site facts.

Project Communications Client updates on schedule

Today

Client weekly updates are inconsistent.

With Workflow Intelligence

Branded weekly report per client, on schedule.

Business Intelligence Ground truth reaches BI

Today

Dashboards lack ground-truth operational data.

With Workflow Intelligence

Structured WhatsApp signals feed BI directly.

Compliance & Audit Every number has a source

Today

No traceable link from KPI to source event.

With Workflow Intelligence

Every fact links back to its source message.

Use cases

Real scenarios
in this industry.

  • Daily site reports

    Per-site daily PDF with crew, weather, photos, blockers and progress — sent every day.

  • Weekly client updates

    Branded weekly progress reports for each client and project — written automatically.

  • Executive monthly briefings

    Cross-portfolio briefing with KPIs, incidents, risks and outcomes for the C-suite.

  • Shift handover summaries

    Auto-generated end-of-shift summaries for industrial and operational teams.

  • Ad-hoc Q&A

    Ask «what happened on site B last Tuesday?» — get a sourced answer in seconds.

  • Audit-ready archives

    Every report links back to source messages, photos and voice notes for compliance.

Outcomes

The evening report writes itself at 18:00.

  1. last updates from the field
  2. PDFs generated per site
  3. sent to stakeholders
  4. morning questions answered from archive

With Workflow Intelligence across the working groups, the day's messages, photos and voice notes assemble into branded PDFs on schedule — and every fact in them traces back to its source message, so the report survives questions.

Book a 30-min walkthrough

Integrations

Plugs into the systems your reports already feed

Structured facts land where the numbers are read.

BI & analytics

  • Power BI
  • Tableau
  • Looker

Distribution & data

  • Google Sheets
  • SharePoint
  • Email / Outlook
  • Custom data warehouse

Frequently asked

Common questions

Can we customise report templates?
Yes. Templates are versioned per project, customer or team and can include your branding, sections, KPIs and photo grids.
How accurate are auto-generated reports?
Every fact is traceable to a source WhatsApp message or photo, and templates are tuned during the first weeks of a pilot until reports go out without edits.
Can clients receive reports on WhatsApp instead of email?
Yes — reports can be pushed as branded PDFs into customer WhatsApp groups directly.
Does the field need a new app?
No. Crews and supervisors keep using WhatsApp exactly as they do today. The report is assembled from what they already send.
How is report data protected?
GDPR-compliant EU hosting, role-based access control, audit logs, end-to-end encryption in transit and at rest, and per-project data isolation. We never use customer data to train shared models.
How long does deployment take?
A pilot on one report typically runs in 2 weeks. Full rollout is usually 4–8 weeks depending on integration depth.

Retire the evening report

A 30-minute working session on your own WhatsApp groups: we map one team's groups to a daily report, delivered on schedule.

Book a Demo
  • No new app for the field
  • EU data residency
  • GDPR-aligned
  • Pilot on one report in 2 weeks

We keep the ones the site needs to work. Preferences and anonymous analytics are your call, and you can change it later.

Choose what to allow
Cookie policy